Scheduling in Excel & LINE
A whole day, still short-staffed.
Shift management for businesses in Japan
Shifts, attendance and payroll in one system
Working-hour limit breaches blocked at scheduling time. GPS and face clock-in on the phone. Payroll in one click.
Try it now on the Free plan
- Free up to 100 employees, no end date
- No credit card needed
Save up to
85%
of operating time
Proactive
100%
ready for inspections
Transparent
100%
down to every yen
How Baitoworks works
Are these eating dozens of hours a month?
Hour limits & residence cards
Spreadsheets cannot track consecutive days.
Buddy punching, missed clock-ins
Hundreds of rows to reconcile.
Night & holiday hours by hand
One wrong formula becomes a dispute.
Baitoworks handles every step
Web for managers, an app for staff, one set of data.
01
Schedule by your own rules
- Pick your priorities: fixed availability, experience, visa, Japanese level.
- Drag and drop, copy-paste a whole week; save when you are sure.
Weekly schedule: 2–3 days down to 30 minutes.
02
A working-hour limit guard
- Hour limits over consecutive days, set per group.
- At the cap, the grid warns you and no more shifts can be added.
Risk stopped at scheduling time.
03
Gaps show up at once, filled in minutes
- Shifts short of confirmed staff turn red on the grid.
- Suggests who lives closest to the location’s station.
04
Residence documents read for you
- Photograph a residence card to get name, number and expiry.
- A list of upcoming expiries; expired staff cannot be scheduled.
05
GPS and face clock-in
- Out of range, fake location or a reused photo — all flagged.
- No time clocks to buy.
06
Payroll in one click
- Regular, night (22:00–05:00) and holiday hours split automatically.
- Excel export for accounting; staff see payslips in the app.
Against the usual way
| Excel & LINE | Time clock | Baitoworks | |
|---|---|---|---|
| Weekly schedule | 2–3 days | Not supported | Automatic, 30 minutes |
| Working-hour limit | By eye, easy to miss | Not supported | Blocked when scheduling |
| Clock-in | Self-reported | Device at every site | Phone, GPS + face |
| Residence card expiry | Notebook | Not supported | Read automatically, expiries listed |
| Night & holiday hours | Added by hand | Exported, fixed by hand | Split automatically, Excel export |
Start in 3 steps
Tell us your size
Your environment ready within a week.
Staff install the app
iOS / Android, in their own language.
Run it on the Free plan
Upgrading keeps all your data.
Per person, at one rate
- No per-module add-ons
- Unlimited locations
- Free never expires
- Free updates
FREE
Up to 100 employees
0 JPY
no end date
- App & web in Vietnamese – Japanese – English
- Scheduling, preferences, approval
- Clock-in on the phone
- Shift reminders
- 1 year of data
ADVANCE
Unlimited employees
100 JPY
/ employee / month
- Everything in Free
- GPS clock-in
- Residence card management
- Working-hour limit warnings
- Payroll calculation & export
- 3 years of data
ENTERPRISE
Unlimited employees
150 JPY
/ employee / month
- Everything in Advance
- Face clock-in
- Employee reliability score
- Internal chat & announcements
- Payslips in the app
- Data kept indefinitely
- Priority support 24/7
Prices exclude tax.
Introduction materials
FAQ
Can foreign staff use it?
Yes. The app is in Vietnamese, Japanese and English; each person picks their own.
Does the Free plan expire?
No. It covers up to 100 employees with no end date, and upgrading keeps your data.
Can I manage several branches?
Yes. Head office sees everything; each store manager sees only their own locations. Extra locations cost nothing.
What if someone clocks in away from work?
It is recorded but flagged with a reason for a manager to review — staff are never locked out by weak GPS.
What happens to my data if I stop?
It is yours. You have 60 days to export all of it.
Start free today
Let the system do the paperwork; you look after your customers.
Try the live demoStaff app
Try the staff app with demo data
Or email: [email protected]